Email triage
Inbound mail classified, prioritized, routed to the right owner, and drafted with a suggested reply. Nothing gets sent without approval.
IMPLEMENTATIONAI Quick-Win Automation — Starting at $4,500
Automate the Work Your Team Shouldn’t Be Doing Manually.
We design and implement AI-powered workflows that reduce administrative work, accelerate execution, and connect your existing systems.
One workflow, built end to end, measured against the hours it was costing you before.
Not sure which workflow to start with? Start with an AI Opportunity Assessment — from $1,500. Final pricing depends on integration complexity, systems involved, data readiness, implementation scope, and timeline.
Use Cases
Twelve Workflows We Automate Regularly
If your version of one of these runs on copy-paste, manual routing, or somebody re-typing what another system already knows, it is a candidate.
Document processing
Extract structured data from invoices, forms, contracts, reports, and scanned files, then push it into the system that needs it.
Reporting
Recurring status, executive, and client reports assembled from live sources instead of copy-paste, on a schedule.
CRM automation
Records enriched and updated from real activity, follow-up sequences triggered by stage changes, and stale deals surfaced before they die.
Knowledge assistants
A retrieval assistant over your SOPs, policies, and past work that answers with citations back to the source document.
Service desk automation
Ticket intake, classification, routing, and Tier 1 resolution across email and phone, integrated with ServiceNow or your ITSM.
Proposal workflows
Solicitation parsing, requirement extraction, compliance matrices, and response outline generation for proposal teams.
Executive operations
Briefing preparation, priority ranking, commitment tracking, and follow-up management for leadership.
Internal approvals
Routing, thresholds, reminders, exception handling, and a complete audit trail on every approval chain.
Data extraction
Pull structured fields out of unstructured sources — PDFs, emails, transcripts, web content — reliably and at volume.
Meeting follow-up
Transcript to decisions, action items, owners, and dates, delivered to the tracker your team already uses.
AI agents
Multi-step agents that take action across systems within defined boundaries, with approval gates on anything consequential.
Show us one of these and we will tell you if it is worth automating. Twenty minutes, no obligation, and we will say so if the answer is no.
Get a Free AI Workflow Review
How It Runs
From Manual Process to Production Workflow
Map the current state
We walk the workflow as it actually runs — triggers, handoffs, exceptions, the spreadsheet nobody admits to. This is where most of the value gets found.
Define the measurable outcome
Hours returned, cycle time, error rate, deflection percentage. If we cannot name the number, we do not build it.
Design the architecture
Integration points, data flow, model selection, retrieval strategy, approval gates, and failure handling.
Build and pilot
A working slice against real data with a small user group. Feedback in weeks, not quarters.
Deploy and instrument
Production rollout with monitoring, documentation, user enablement, and the metric wired up so the result is visible.
Improve or expand
Tune what shipped, then extend to the adjacent workflow — usually the one your team names on the day the first automation goes live.
Guardrails
Automation You Can Defend in a Review
Every automation we build assumes someone will eventually ask how it works, what it touched, and who approved it. Those answers are designed in from the start.
- Human-in-the-loop approval on anything consequential
- Documented data handling, access control, and retention boundaries
- Full audit trail on actions, recommendations, and approvals
- Explicit scope on what the system will and will not do
- Monitoring and a measured baseline so drift is visible
Case study
AI-Powered Tier 1 Service Automation
- Challenge
- High support volume, repetitive Tier 1 inquiries, manual ticket intake, and fragmented knowledge.
- Solution
- A multi-channel AI support model integrating phone, email, knowledge retrieval, AI classification, ServiceNow, escalation logic, and human-in-the-loop support.
- Outcome
- Designed to increase Tier 1 deflection, improve response speed, strengthen ticket quality, and shift human teams toward complex issues.
Free 20-Minute AI Workflow Review
Show Us One Workflow
Pick the process that consumes too much time, requires too much manual effort, or creates a bottleneck. We will help identify whether AI or automation can improve it — and what it would take.
- No deck and no obligation
- An honest answer, including “this does not need AI”
- Rough complexity and sequencing if it is worth building
Questions
AI automation, answered plainly
How long does one automation take to build?
Most single-workflow automations move from kickoff to production in three to six weeks, depending on integration complexity and how clean the source data is. The Quick-Win Automation package starts at $4,500, and final pricing depends on integration complexity, systems involved, data readiness, implementation scope, and timeline.
Do we need to replace our current tools?
Almost never. The point is to connect what you already run — Microsoft 365, Google Workspace, SharePoint, HubSpot, Salesforce, ServiceNow, Smartsheet — rather than migrate you onto something new.
What if AI is not actually the right answer?
Then we tell you. A meaningful share of workflows we review need a better process, a plain integration, or a rules engine — not a language model. The free workflow review exists to sort that out before anyone spends money.
How do you keep AI from doing something wrong?
Human-in-the-loop by default on anything consequential: the system drafts, routes, extracts, and recommends; a person approves. Every action is logged and traceable.
Can you work with our security and compliance requirements?
Yes. We work in federal and regulated environments regularly — data handling boundaries, access control, audit trails, and documented governance are part of the design, not a later add-on.
What does it cost to keep running?
A single automation typically carries modest usage and hosting costs. If you want us to operate, monitor, and continuously improve it, TVOS Managed AI Operations starts at $5,000/month.
Next Step
You Don’t Need Another AI Presentation.
You Don’t Need Another AI Presentation.
You Need Something That Works.
Whether you’re exploring AI, trying to automate a workflow, modernizing program execution, or improving GovCon capture, TruVision AI can help identify the highest-value path forward.
Or reach us directly — Schedule a call · 703-835-3401 · bhall@truvisionai.com